Business meetings abroad: FIM Board of Directors in Agadir

In September 2026, the FIM (Fédération Internationale de Motocyclisme) Board of Directors met at The View Agadir in Morocco, and Novelty Spain travelled with producer Bluebird to handle sound, video, recording and remote interpretation in four languages. Novelty Spain is a technical AV event production company based in Barcelona and is part of Groupe Novelty.

High-level business meetings live or die on one thing: every delegate must hear and understand every word, in their own language.

It was the FIM Board's third meeting of the year which, as the FIM reported, covered sporting matters across all disciplines and approved the 2027 budget. Novelty Spain handled sound, video, recording and the integration of remote interpretation in four languages.

Event key facts

Date: 26–27 September 2026 (build on the 25th).
Venue: The View Agadir (Agadir, Morocco).
Attendees: FIM Board members and federation staff.
Event type: governance meeting in a U-shape layout with four-language interpretation.
Industry: sport (motorcycling).
Client: FIM · Producer: Bluebird.
AV production: Novelty Spain: sound, video and projection, recording and remote interpretation integration.
Technical highlights: Yamaha QL1 · Analog Way NeXtage · infrared interpretation system with 36 receivers · remote interpretation via Zoom in 4 languages + floor · multitrack recording with backup.

What does an international federation need from its AV partner?

Reliability across borders. A board meeting looks simple on paper, but when every word counts, delegates speak different languages and interpreters work remotely, an audio glitch is not a minor annoyance: it can leave a delegate unable to follow a vote.

Logistics added another layer. All equipment shipped from Spain to Morocco with full customs paperwork, and the crew had to arrive with the whole signal flow already designed on paper.

Novelty Spain sent a compact, specialised crew: a sound operator, an AV technician and a video operator, covering the full signal chain from each delegate's microphone to every receiver and the final recording.

A U-shape room with clear sightlines

The U-shape layout shaped the video design: the projector and its platform had to stay below table height so no delegate's view was blocked, and a 55'' display next to the main screen showed remote participants. The technology supported the meeting without getting between the people at the table.

How does remote simultaneous interpretation work in a meeting room?

Interpreters worked remotely from other countries through a Zoom session. A master computer sent the programme feed to that session and received any remote speaker through an audio interface. Four additional computers joined the same session, each listening to one interpretation channel.

Those four languages entered the Yamaha QL1 at front of house and, with the floor language, fed an infrared interpretation system with 36 receivers plus spares, radiators and transmitter. Each delegate simply picked a language on their receiver and followed every contribution, whether it came from the room or from a remote participant.

Every language on record

The FIM needed the full session archived, so every interpretation channel and the programme feed were recorded separately on two MacBooks running Reaper, main and backup. Video sources (presentations and clips) also fed the audio system through dedicated USB interfaces.

Separate tracks mean the federation can retrieve any contribution in any language, and the dual system means nothing is lost if one machine fails.

Video and network built for zero surprises

An Analog Way NeXtage handled video: one output for the projector and a second return feed for interpreters, with presentations and cameras combined in PIP so interpreters saw exactly what delegates saw.

Because hotel networks running spanning tree can drop when a cable is plugged straight into a switch, the team planned two safe connection routes, the router's WAN port or dedicated cables from the room's wall sockets, to keep Zoom stable throughout.

The federation published its own summary of the meeting on the official FIM website.

Equipment used at the meeting

Sound: Yamaha QL1 digital console at FOH · USB audio interfaces for video sources and the remote speaker.
Interpretation: infrared system with 36 receivers (plus spares), radiators and transmitter · five computers on Zoom (one programme feed, four languages).
Video: Analog Way NeXtage processor · projector on a low platform · main screen · 55'' display.
Recording: two MacBooks running Reaper (main and backup) with separate tracks per language.

Bluebird and Novelty Spain: a long-standing partnership

This is not the first FIM project Bluebird and Novelty Spain have delivered together. In December 2024 we were Bluebird's AV partner at the FIM Awards 2024 in Mallorca, covering the General Assembly, the gala and the red carpet. Agadir shows the same partnership working in a compact format outside Spain.

The result

Four interpreted languages plus floor, with remote interpreters integrated into an infrared system.
Complete recording of programme and interpretation, main and backup.
International logistics handled from Spain, customs included.
A three-person crew covering sound, video and network for the whole meeting.

Four keys to a multilingual governance meeting abroad

Design the signal flow before you travel: microphones, languages, recording and video returns, all solved on paper.
Give interpreters the same picture as the room: a dedicated video return improves accuracy.
Record every language separately, with backup: the meeting's record cannot depend on one machine.
Check the venue network early: knowing how the hotel network behaves protects the remote interpreters' connection.

Why Novelty Spain is your AV partner for international meetings

With over 40 years of experience, our own 8,000 m² warehouse and over 13,000 pieces of equipment, Novelty Spain supports international agencies, federations and corporate planners with end-to-end event production, from audiovisual consulting to live operation, in Spain and beyond.

Conclusion

The FIM Board meeting in Agadir shows that institutional events depend on precision, not scale. Novelty Spain combined remote interpretation, sound, video and recording so every delegate could follow the session in their own language.

Planning a multilingual meeting or congress in Spain, Europe or North Africa? Request a personalized AV quote and we'll design your sound, video and interpretation setup with you.

FAQs

Does Novelty Spain deliver events outside Spain?

Yes. Novelty Spain travels with its own equipment and crew, as for the FIM Board of Directors meeting in Agadir, Morocco, with equipment shipped from Spain and customs handled.

Can interpreters work remotely during a live meeting?

Yes. Interpreters join an online session, each language is captured on a dedicated computer, routed through the sound console and sent to the room's interpretation system.

Can every language of a meeting be recorded?

Yes. Each interpretation channel and the programme feed are recorded separately, with main and backup systems.

How do delegates hear the interpretation in the room?

Through an infrared system: each attendee has a receiver with headphones and selects their language channel. In Agadir we used 36 receivers plus spares.

What matters for video in a U-shape meeting room?

Keep the projector and its platform below table height so no delegate's view is blocked, and show remote participants on a display next to the main screen.